Legal case management software that never loses time.
OrdoLux is legal case management software for UK solicitors — matter management, documents, time recording, billing, WhatsApp and Microsoft 365 in one platform. Built by solicitors for UK practice. £50 + VAT per fee earner. Rolling monthly. No lock-in.
Designed for UK solicitors handling complex, high-value work where every six minutes matters.
Stop losing chargeable time.
- Fast, keyboard-friendly time recording — no friction.
- Automatic time entries from Outlook emails as you send them.
- Capture WhatsApp messages, voice notes and documents straight onto the matter file.
- Clear chronological time log on every matter.
- Stripe card payments and “Pay now” links on invoices.
- Flat £50 + VAT per fee earner — all features included.
What is legal case management software?
Legal case management software gives law firms a single workspace for every matter — from opening the file to billing the client. Instead of tracking work across email folders, spreadsheets, shared drives and sticky notes, everything sits in one place: correspondence, documents, time entries, disbursements, deadlines and communications.
For UK solicitors, good legal case management software also means compliance-ready workflows — client account management, audit trails, SRA-aware billing conventions and clear supervision records. OrdoLux is built with all of this in mind, designed from the ground up for UK practice rather than retrofitted from abroad.
The right legal case management system pays for itself quickly. Firms typically recover 15–25% more chargeable time in the first three months simply by making time recording faster and more continuous — capturing emails, WhatsApp messages and quick calls at the moment they happen rather than rebuilding them at end of day.
Legal case management software for every role in the firm
Partners & principals
See which matters are profitable, where time is leaking and which fee earners need support — without chasing spreadsheets. Productivity dashboards and WIP reports update in real time.
Fee earners & solicitors
Record time with minimal friction. Capture emails, WhatsApp messages and documents onto the matter as you work. Spend less time on admin and more time on the work clients pay for.
Operations & finance
Clean ledgers, reliable WIP data and export-ready billing reports. Integrates with Xero and QuickBooks so your accounts team works from the same numbers.
Core features of OrdoLux legal case management software
Time recording & time capture
OrdoLux puts time capture at the centre of the case management system. Record units with a few keystrokes, set running timers for longer tasks, and review a clean chronological time log on every matter. Outlook email integration automatically creates time entries as you send — so chargeable correspondence is never missed.
Matter management
Open a new matter in seconds, with clients, rates, matter type and compliance information in one setup screen. Every matter has its own workspace: time, billing, documents, correspondence, tasks and notes, all in a single view. No jumping between tabs or systems.
Microsoft 365 integration
OrdoLux connects to Microsoft Outlook for email capture and time recording, SharePoint for document storage and Microsoft Teams for matter-linked communication. Your data stays inside your own Microsoft tenant — nothing is copied to third-party servers.
WhatsApp integration
Capture WhatsApp messages, voice notes and photo uploads directly onto the matter file. Record time from WhatsApp conversations with one tap. Clients communicate the way they want; you capture it properly without retyping notes.
Billing & invoicing
Generate itemised draft bills from selected time entries and disbursements. Client and office ledgers, transfers between accounts, VAT handling and CSV or Xero export. Add a Stripe “Pay now” link to invoices so clients can pay by card immediately.
Document management
All matter documents organised with sensible folder structure and naming conventions. Stored in your SharePoint, not in a third-party document server. Template generation, bundle builder and chronology tools built in — no separate add-on required.
KYC & AML checks
Integrated Checkboard verification for client identity checks, AML screening and source of funds documentation — all logged against the matter. Run checks from inside OrdoLux without switching tools or copying reference numbers between systems.
AI legal research tools
OrdoLux includes AI-assisted tools for legal research, matter chronologies, document drafting and attendance notes — with clear human oversight built in. Designed for verification, not blind reliance. Read our approach in AI in Legal Research: Precision Without the Phantom Cases.
Reporting & management information
Utilisation dashboards, WIP reports, aged debt snapshots and pipeline views — updated live. Export for partners’ meetings or schedule automated summaries to arrive before the meeting starts.
E-signatures & forms
Send documents for electronic signature directly from the matter file. Built-in e-sign means no separate DocuSign subscription for most workflows. Track status and store signed versions automatically.
See the complete feature list — including interest calculator, bundle builder and more — on the Features page.
Why choose OrdoLux over other legal case management systems?
There are a number of legal case management software products on the market. Here is what makes OrdoLux different for UK solicitors:
- Time capture, not just time entry. Most case management systems bolt on a timesheet. OrdoLux is designed around continuous time capture — prompts, timers and integrations that follow the work.
- UK-built and UK-first. Written by UK solicitors for UK practice. Not an American product retrofitted with a GBP symbol. SRA-aware workflows, UK billing conventions, UK data residency.
- WhatsApp-native. Your clients message on WhatsApp. OrdoLux captures it directly onto the file so you get proper records without asking clients to use a portal they will never log into.
- Your documents stay yours. SharePoint integration means your documents are stored in your own Microsoft tenant — not a third-party server you cannot audit.
- Transparent, simple pricing. £50 + VAT per fee earner per month. No hidden tiers, no size penalties, no feature gates.
- Rolling monthly — no lock-in. We earn our place every month. Free onboarding, free exit support and full data portability if you leave.
Legal case management software across practice areas
OrdoLux works across a wide range of practice areas. Its matter-centric design adapts to the workflow each team uses, rather than forcing everyone into a one-size template.
Conveyancing
Standard enquiries, reports on title, client updates via WhatsApp, Checkboard KYC checks and Stripe completion payments — all from the matter workspace. Read: AI in Property Transactions.
Litigation
Chronology tools, bundle builder, time recording for court hearings and correspondence capture from Outlook and WhatsApp. Deadline tracking and WIP reporting for caseloads.
Private client & probate
Matter management for wills, trusts and estates. Document templates, e-signatures for client approval, and billing on completion. Clear audit trail for executorship.
Employment
Correspondence capture, attendance note generation, time recording for tribunal preparation and AI-assisted chronologies for complex fact-heavy matters.
Corporate & commercial
Transaction management, document organisation, e-signatures for client execution, and billing for milestone and completion invoices with Stripe payments.
Family law
Matter management for divorce and financial remedy cases, WhatsApp capture for client communication, and time recording for hearings and conferences.
Getting started with OrdoLux
Most firms are fully set up and live within a week. There is no lengthy implementation project.
- Discovery: a short call to map how you currently handle matters, documents and time capture.
- Configuration: set up users, teams, matter types and billing rates — usually takes a day.
- Migration: agree what to bring across from your current system. We help you export cleanly.
- Training: short, role-specific sessions for partners, fee earners and support staff.
- Go live: most firms roll out team by team so adoption is managed and lessons can be shared.
Onboarding is included. There are no implementation fees. If you ever need to leave, data export support is also free — because we think that’s how it should work.
Legal case management software: frequently asked questions
What is legal case management software?
Legal case management software gives law firms a single workspace for every client matter — documents, correspondence, time recording, billing and deadlines all in one place. It replaces disconnected spreadsheets, email folders and paper files. OrdoLux does this with a particular focus on time capture, so fee earners record more billable time with less effort.
What makes OrdoLux different from other legal case management software?
OrdoLux is built around time capture rather than treating it as an add-on. It connects to Outlook and WhatsApp so time is recorded at the moment work happens. It is also built specifically for UK solicitors, with UK billing conventions, SRA-aware workflows and a simple flat fee of £50 + VAT per fee earner per month — no annual lock-in.
How much does legal case management software cost?
OrdoLux costs £50 + VAT per fee earner per month on a rolling monthly basis. No setup fees, no annual contracts, no penalties for leaving. All features — matter management, time recording, billing, Microsoft 365 integration, WhatsApp and AI tools — are included in the flat fee.
Is OrdoLux suitable for small UK law firms?
Yes. OrdoLux is used by sole practitioners, small firms and growing mid-sized practices. The flat per-fee-earner pricing means small firms pay proportionately, and the rolling monthly commitment means there is no risk in getting started. Most firms are up and running within a week.
Does OrdoLux integrate with Microsoft 365?
Yes. OrdoLux integrates with Microsoft Outlook for email capture and automatic time recording, SharePoint for document storage (inside your own tenant) and Microsoft Teams. Your data never leaves your Microsoft environment.
Is OrdoLux legal case management software SRA-compliant?
OrdoLux is designed with SRA obligations in mind — client account management, audit trails, confidentiality controls and supervision workflows. It supports the processes SRA-regulated solicitors need to run a compliant practice. It does not act as a regulated firm or provide legal advice.
Can I use OrdoLux for conveyancing?
Yes. OrdoLux supports conveyancing workflows including matter setup, document management, client updates via WhatsApp, Checkboard KYC/AML checks and Stripe payments for completion invoices.
Does OrdoLux work for London law firms?
Yes. OrdoLux is used by London law firms and firms across England and Wales. It is fully cloud-based — fee earners can work from any location without VPN or remote desktop. Built by UK solicitors for UK practice.
Explore OrdoLux by firm type and location
Small law firms
Sole practitioners to 10-fee-earner practices. No minimum seats, flat pricing, set up in days.
Learn moreLondon law firms
Cloud-based, accessible from any office or court. Built for high-value London work.
Learn moreConveyancing
WhatsApp updates, Checkboard KYC, Stripe completion payments. The conveyancing stack in one platform.
Learn moreComparing with Clio?
Honest side-by-side comparison — features, pricing, UK-fit and migration from Clio to OrdoLux.
CompareBuying guide
Features checklist, questions to ask vendors, red flags and a scoring framework for UK firms.
Read guideAI features in case management
What to look for when vendors advertise "AI built in" — a practical buyer's checklist.
Read postReady to see OrdoLux in action?
Book a short demo to see how OrdoLux legal case management software can help your firm capture more time, manage matters with less friction and get paid faster. No pressure, no obligation.
£50 + VAT per fee earner per month — rolling monthly — no lock-in — free onboarding